The Payroll Specialist will report to the Controller and will participate and support other aspects of fiscal management in addition to their primary responsibilities. The individual will need to stay organized and on schedule for their daily responsibilities. The responsibilities are focused primarily on youth employees who work offsite at a variety of community-based organizations and other employers. The individual will be entrusted with personal and sensitive information and therefore needs to demonstrate the ability to keep this information confidential and secure.
GENERAL RESPONSIBILITIES:
Payroll management
Ensures bi-weekly payroll is processed and delivered in an accurate, timely and compliant manner
Works with the Employment Director to communicate payroll information to partner worksites
Onboarding
Assists with onboarding of hires, including reviewing and approving documents and adding them to payroll
Assigns hourly wage and department based on funding sources
Works across teams to provide support and resolve youth onboarding and payroll issues
Communications and reporting / data management
Manages funding requirements including payroll submissions, reporting, reviewing backup for invoicing, etc.
Tracks progress during the onboarding process
Maintains and update payroll records and employee data management in Paylocity
Provides payroll register information and other various HR reports to the Director of Administration and Finance, and other senior leadership as requested
Other duties
Develops, updates, and maintains payroll procedures
Coordinates with internal and external stakeholders to streamline processes
Supports the youth worksite application process
DESIRED QUALIFICATIONS:
3-5 years of timekeeping, onboarding, payroll, or other relevant experience
Proficient in Microsoft Office and Paylocity (or similar payroll system)
Knowledge of payroll processing and employee onboarding rules
Project management expertise
Experience working with various funding streams and their requirements
Ability to navigate across multiple platforms and streamline information
Strong communication and interpersonal skills and the ability to maintain confidentiality
Knowledge of federal, state and local tax laws and regulations
GENERAL RESPONSIBILITIES:
Payroll management
Ensures bi-weekly youth payroll is processed and delivered in an accurate, timely and compliant manner
Works with the Community-Based Employment Director to communicate youth payroll information to partner worksites
Onboarding
Assists with onboarding hundreds of youth hires, including reviewing and approving documents and adding them to payroll
Assigns youth hourly wage and department based on funding source
Works across teams to provide support and resolve youth onboarding and payroll issues
Communications and reporting / data management
Manages funding requirements including payroll submissions, reporting, reviewing backup for invoicing, etc.
Tracks youth progress during the onboarding process
Maintains and update payroll records and employee data management in Paylocity
Provides payroll register information and other various HR reports to the Director of Administration and Finance, and other senior leadership as requested
Other duties
Develops, updates, and maintains payroll procedures
Coordinates with internal and external stakeholders to streamline processes
Supports the youth worksite application process
DESIRED QUALIFICATIONS:
3-5 years of timekeeping, onboarding, payroll, or other relevant experience
Proficient in Microsoft Office and Paylocity (or similar payroll system)
Knowledge of payroll processing and employee onboarding rules
Project management expertise
Experience working with various funding streams and their requirements
Ability to navigate across multiple platforms and streamline information
Strong communication and interpersonal skills and the ability to maintain confidentiality
Knowledge of federal, state and local tax laws and regulations
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